Meeting Summaries

New staff introduced to the board included: Trent Francis Regulations Officer 12 month contract; Vivian Nolan Resources Information Technician; James Pearson Flood Forecasting and Warning Coordinator.

Several Saugeen Bluffs staff were recognized for life saving efforts performed during the summer of 2022.

Kim Clarke from RTO7 presented a report on data pulled geofences set up around Allan Park, Denny's Dam, Durham, Saugeen Bluffs and Sulphur Spring Conservation Areas.  The report delivered estimated numbers of visitors to these locations in 2021, and where they were travelling to those CAs from.  The report observed that all of the aforementioned areas are popular with locals, and that there is public desire to see continued enhancement and maintenance the properties.

2023 Proposed Budget for Saugeen Conservation was approved at $6,007,080.

New policies approved by the Board of Director included: Social Media, Electronic Monitoring, Marketing and Communications Approval, Acceptable Use, Fall Protection, Ladder Safety, Working in Lightning Safety, Heat Stress Prevention and Hot Weather.

A strategic plan update was given by Jennifer Stephens, General Manager/Secretary-Treasurer, that summarized all feedback given during the public consultation process.

Click to read the October 20th, 2022 Agenda.

The inaugural meeting of the Board of Directors of Saugeen Valley Conservation Authority brought new faces to the table.  For a list of our current board, please click here.

SVCA General Manager Jennifer Stephens gave a Board of Directors Orientation presentation, which covered information regarding the Conservation Authorities Act and its recent changes, administrative bylaws, hearing procedures, remuneration, additional committees including Drinking Water Source Protection, departmental summaries, as well as funding and budget summaries.

The General Manager's report listed numerous council delegations and staff accomplishments.

The finance report was accepted, with analysis showing general levy programs ending the year in a neutral position, and non-levy programs expected to show surplus, which would be allocated to reserves as approved.

SVCA Fee Policy and Fee Schedules were approved, and can be found here.

A report on Bill 23 More Homes Built Faster Act, 2022 was presented by General Manager, Jennifer Stephens.  She noted, "For the time being, it is business as usual for our plan review services, and planning applications should continue to be circulated for our review. Our permitting services continue uninterrupted except for new provisions concerning Minister’s Zoning Orders and Community Infrastructure and Housing Accelerator Orders."  For specific details with respect to the dates of Provisions of the Act will come into place, please review the meeting agenda. 

The 2023 Authority Meeting schedule was approved, with dates as follows:

The annual meeting of Saugeen Valley Conservation Authority was held January 19th, 2023 in person at the Administrative Office in Formosa.  

Many greetings were shared by member municipalities, the past chair Maureen Couture, General Manager/Secretary-Treasurer Jennifer Stephens, as well as from Huron-Bruce MPP Lisa Thompson and MP Ben Lobb.

Staff recognition awards were given to the following SVCA employees:
Lorne Chamberlain, Field Operations Assistant: 5 years
Erik Downing, EPR Manager: 15 years

The executive were elected as follows:
Chair: Barbara Dobreen
Vice Chair: Tom Hutchinson
2nd Vice Chair: Paul Allen
Member at Large: Steve McCabe 

Committee appointments as follows:
Forestry committee: Tom Hutchinson, Paul Allen, Moiken Penner, Dave Myette
Property and parks committee: Bill Stewart, Larry Allison, Moiken Penner, Bud Halpin, Paul Allen
Water Resources: Tom Hutchinson, Greg McLean, Dave Myette, Bill Stewart
Agricultural Advisory: Steve McCabe, Dave Myette, Kevin Eccles, Mike Niesen

A thorough presentation was given by Forestry and Lands manager Donna Lacey, detailing the function and history of the work done by that department, as well as an introduction to staff.  

February will see a departmental presentation by Corporate Services, and Water Resources is scheduled for March.  A separate training meeting to cover Environmental Planning and Regulations will be set as soon as possible.

To read the agenda in its entirety, please click here.

The February meeting of Saugeen Conservation's Board of Directors was held at the administration office in Formosa, ON.  The meeting began with a presentation from Glenn Sheppard of Marsh Insurance, which detailed the corporations coverage, risk management, board liability and coverage in a comprehensive overview.  34/36 conservation authorities use Marsh, which enables them to provide their clients with up to date best practices, as well as buying power.  Mr. Sheppard spoke about the "new reality of risk", and the importance of documentation and due diligence.

Sean Michael Stephen of Watson and Associates Ltd gave a delegation summarizing the Plan Review and Permitting Fee Review they performed.  Watson assessed the full cost of service for plan review and permitting activities and made specific recommendations over three difference scenarios.  Fee comparison charts showed SVCA's current fees for property clearance, minor, standard and major development are in the middle to lowest end of the spectrum compared to other CAs.  SVCA is competitively priced.

Carl Seider, project manager of Drinking Water Source Protection (DWSP), delivered a primer on DWSP's history, scope and function.  DWSP is a mandatory program that protects the quality and quantity of current and future sources of municipal drinking water.

Corporate Services manager Laura Molson gave an introductory presentation, detailing the roles and characters within the department.  Accounting, finance, communication, education, scanning, GIS, finance and executive assistance provide support to all departments at Saugeen Conservation.

SVCA's strategic plan update, workplan, committee terms of reference, provincial offences officer endorsements, and EPR permit endorsements all passed unanimously.

The read the agenda in its entirety, please click here.

The March meeting of Saugeen Conservation's Board of Directors was held at the administration office in Formosa, ON.  

During the meeting, John Bujold from Baker Tilly SGB LLP presented the draft of the 2022 Audited Financial Statements, which were approved as presented. Elise MacLeod gave a presentation on Water Resources. The General Manager's Report was given verbally by Jennifer Stephens. The board received reports for information on the 2023 Workplan Update, Finance, Program, and News articles.

Under New Business, Jennifer Stephens proposed changes to the SVCA Administrative Bylaws, which were approved along with an endorsement of the review of the bylaws by legal counsel.

Erik Downing's request for endorsement of Development, Interference with Wetlands and Alterations to Shorelines and Watercourse applications was approved. The board also approved two policies: Cold Weather Work and Personal Protective Equipment.

To read the agenda in its entirety, please click here.

The May meeting of Saugeen Conservation's Board of Directors was held at the administration office in Formosa, ON.

All reports for information, including the 2023 Workplan Update, were accepted.  The 2023-2033 Strategic Plan was received, with another meeting of the Board pending for further review.  The Programs and Services report was also received, with direction of SVCA staff to pursue discussions with municipalities regarding Category 3 Agreements.

A one year pilot program agreement with Grey County for prosecution services was approved to move forward, and phase 1 of the Durham Upper Dam Environmental Assessment was approved pending WECI funding.

The Flood Hazard Identification Mapping contract was awarded to D.M. Wills Associates Limited, and staff have been directed to discontinue lease discussions with a potential investor regarding potential rehabilitation of the Walkerton Hydro Dam.

Chris Cossitt, Les Nichols, Paul Wettlaufer, Karen Gorman, Katie Normet, Allan Willits, and Meg Roberts were appointed to the Saugeen Valley Conservation Authority Agricultural Advisory Committee for the 2023 calendar year.

Staff were directed to purchase software to support hybrid board meetings, and a Conservation Authority Content Management System.

To read the agenda in its entirety, please click here.

The meeting of the SVCA Board of Directors was held on Thursday, October 19th, 2023. This hybrid meeting saw nine directors attending in person, with two attending virtually. 

The agenda and minutes from previous and special meetings were approved.  Reports for information (including the General Manager’s report, and program reports) were received.

The revised 2024 budget was presented by Laura Molson, Saugeen Conservation’s Manager of Corporate Services.  For the 2024 fiscal year, the proposed general levy increase was reduced to $216,000 reflecting a decrease from 9.07% to 7.42%.  Director inquiry regarding the potential for the Province to freeze fees for 2024; ultimately this will be the prerogative of the Provincial government and future revisions will be undertaken if necessary.  The 2024 draft budget was approved for 30 day circulation to member municipalities.

An update was made to the Authority regarding the progress of Category 2 Agreements and Releases and Category 3 Cost Apportioning Agreements. 

Tenders were awarded for the sale of standing timber in the Township of Proton, totaling $48,500.

Environmental Planning and Regulations department approached the board seeking endorsement of changes to violation management.  This request was approved in principle, with direction for staff to return with a refined process for consideration.

To read the agenda in its entirety, please click here.

The meeting of the SVCA Board of Directors was held on Thursday, November 30th, 2023. This hybrid meeting had one absence, and one director attending virtually. 

The meeting began with a Section 28 Hearing.  These are hearings held under Section 28 (12) of the Conservation Authorities Act, R.S.O. 1990, Chapter C.27 and amendments thereto, to consider an application for a permit under the Authority’s Development, Interference with Wetlands and Alterations to Shorelines and Watercourses published by the province of Ontario as Ontario Regulation 169/06.

Both SVCA staff and the applicant are given opportunity to present information.  Comments and questions are discussed, and then the Board is given opportunity to deliberate in-camera.  The Board then votes on the motions presented and has the opportunity to amend the motions before them.  For this particular permit application, SVCA staff were unable to approve the application as policy condition “will not exceed original habitable floor area nor the original footprint of the previous structure” was not met.  After discussion and deliberation, the Authority voted to approve the application at 34 Bell Drive in the Township of Huron-Kinloss through the following motion:

THAT Application to Alter a Regulated Area, seeking permission to demolish an existing 1,480 square foot one-story cottage and bunkie/shed, construct a new 3,812 square foot detached 2- story house with basement and attached garage on a fill pad, septic system installation with related excavation, filling, and grading at 34 Bell Drive, Part Lot 9, Plan 2A in the Township of Huron-Kinloss, is approved with the following specific conditions:

1. The Applicant shall hire a qualified geotechnical engineer to design the fill pad to withstand the hydrostatic and hydrodynamic forces from the Regulatory Storm to prevent erosion. A copy of the design shall be provided to SVCA staff for review and approval prior to construction;
2. The Applicant shall hire a certified Ontario Land Surveyor or qualified engineer to complete an elevation survey to verify that the as-built grades and elevations proposed in the Application have been achieved; and that
3. The lowest exterior opening be above the regional flood level.

Nancy Griffin, Education Coordinator at SVCA was recognized for her outstanding contribution to environmental education.  After 34 years, it is estimated that Nancy has taught 360,000 students.  A well deserved retirement.

Reports for information on this agenda included the general manager's report, violation statistics report, a business case for the stewardship program, and approved committee minutes.

The SVCA 2024 budget was approved in the amount of $5,993,275.

The Board approved motions to execute both Category 2 and Category 3 Agreements.  Category 2 Agreements are formed between SVCA and member municipalities for the inspection and maintenance of property/projects owned or operated by the member municipality.  Category 3 Agreements are cost apportioning agreements that have been formed with unanimous support from member municipalities, thus enabling SVCA's Water Quality Program continue for a five year term.  

Direction was made through the board to staff to indicate to applicants with a violation about the opportunity to dispute a violation to the SVCA General Manager/Secretary-Treasurer, and if not satisfied, to request a delegation to the Board of Directors.

Both the 2024 Fee Schedule and Meeting Schedule were approved.  

Finally, the Board approved the 2024 Fee and Meeting Schedules and endorsed all permits issued between October 11th and November 13th, 2023.

To read the agenda in its entirety, please click here.

January 19th, 2024 - Annual Meeting

The annual meeting of Saugeen Valley Conservation Authority was held January 19th, 2024 in person at the Administrative Office in Formosa.  

Many greetings were shared by member municipalities, these included:
Lisa Thompson, MPP, Huron/Bruce
Pat O’Connor, on behalf of Ben Lobb, MP Huron/Bruce
Angela Coleman, Conservation Ontario
Glen McNeil, Warden, Huron County
Ed McGugan, Vice Chair Maitland Valley Conservation Authority (also performed Chair Pro Tem duties)
Phil Beard, General Manager, MVCA
Tim Lanthier, CAO, GSCA
Katie Langdon, NWMO
Mark Goetz, Mayor, South Bruce
Paul McQueen, Mayor, Grey Highlands
Coreena Smith, Bruce County Planning
Andrew Beumer, Bruce County Transportation
Moiken Penner, on behalf of Arran-Elderslie
Greetings received by written correspondence from Alex Ruff, MP, Bruce-Grey-Owen Sound.

Staff recognition awards were given to the following SVCA employees:
Donna Lacey, Manager of Forestry and Lands: 25 years
Laura Molson, Manager of Corporate Services: 20 years
Rick Rowbotham, Field Operations Coordinator: 10 years
Cheryl Skingley, Brucedale Superintendent: 5 years

The executive were elected as follows:
Chair: Barbara Dobreen
Vice Chair: Tom Hutchinson
2nd Vice Chair: Paul Allen
Member at Large: Greg McLean

Committee appointments as follows:

Forestry Committee: Tom Hutchinson, Moiken Penner, Bud Halpin, Dave Myette
Property and Parks Committee: Paul Allen, Moiken Penner, Larry Allison, Bill Stewart, Jennifer Prenger
Water Resources Committee: Tom Hutchinson, Greg McLean, Dave Myette, Bill Stewart
Agricultural Advisory Committee: Dave Myette, Steve McCabe, Kevin Eccles and Mike Niesen

The revised 2024 SVCA Budget was passed, at 5.7 million from 5.9 million. Concern was noted about the provincial fee freeze which occurred in late December, with official correspondence on behalf of Saugeen Conservation recommended, in line with current municipal efforts.

A delegation was presented to the Board of Directors from a concerned citizen, however no questions or comments were provided as the file is currently open with the Environmental Planning and Regulations department.

To read the agenda in its entirety, please click here.

February 15th, 2024

Due to weather conditions, the Saugeen Valley Conservation Authority Board of Directors met virtually on February 15th, 2024. 

Acting General Manager Erik Downing recognized the following Directors for their service on the board for a continuous five years:

• Bill Stewart, Municipality of Kincardine
• Tom Hutchinson, Municipality of West Grey
• Paul Allen, Municipality of Grey Highlands

Water Resources Manager, Elise MacLeod P.Eng, presented a preview of the publicly accessible water quality data (dating back to 1960) that will be heading to the SVCA website shortly.  The project was made possible by funding through RBC's Tech For Nature Program, and represents the first time historical data has been made accessible on a public platform by the Authority.

The Water Resources Committee meeting schedule was amended, and the WHIMIS policy approved for 2024.

The Environmental Planning and Regulations report pertaining to Administrative Guidelines was approved pending the inclusion of a quorum component.  The SVCA Board of Directors then gave permission through motion for SVCA staff to inform applicants of zoning issues when reviewing development proposals.

To read the agenda in its entirety, please click here.

March 21st, 2024

Due to weather conditions, the Saugeen Valley Conservation Authority Board of Directors met virtually on March 21st, 2024.

The delegation from Al Leach of the Children's Safety Village was postponed.  Susan Glausauer from the University of Waterloo gave a delegation proposing that the SVCA Board of Directors consider supporting a proposal that would have the Greenock Swamp designated as a 'Wetland of Distinction' through the Society of Wetland Scientists.  The swamp does appear to meet the recommended criteria, there are no associated legal implications, nor particular benefits.  Concern was noted by Directors that the property would be unable to accommodate an increase of visitors, and that other natural areas in Grey and Bruce Counties that have experienced an influx, have been at the detriment of the property.

A return to work update and general manager's report was given by Jennifer Stephens, General Manager, Secretary-Treasurer.  Ms. Stephen's highlighted the recent Provincial changes through O.Reg 41/24, SVCA's operational plan and associated work.

New staff were welcomed; Rick Southcote accepted the position of Environmental Technician, to support CA Act deliverables.  Kyle hope accepted the position of Capital Water Infrastructure Coordinator at SVCA, which will involve coordination of capital infrastructure projects, including preparing RFPs, RFQs, infrastructure inspections, and permitting.  Alex Duszczyzszyn joined SVCA as a Forestry Technician.

A new campground reservation system called Campspot is working well for the Forestry and Lands department.  In the SVCA fleet, a truck that was slated for replacement in 2024, but funding for which was removed during budget negotiation was discovered to have a cracked frame.

Water Resources announced that all engineered flood hazard mapping under the Federal FHIMP has been completed.  The publicly accessible water data, made possible through funding by RBC's Tech for Nature grant, has been published: www.saugeenconservation.ca/data

An updated hiring policy was approved, as was the appointment of two members to the Agricultural Advisory Committee and all permits issued for endorsement.

To view the agenda package in its entirety, please click here.

May 16th, 2024

The Saugeen Valley Conservation Authority Board of Directors met on Thursday, May 16th, 2024 at 1:00pm. 

The 2023 Audited Financial Statements were presented through delegation format by a representative of Baker Tilly SGB LLP, and were approved as presented.  The deferred delegation from March 21st, 2024 from Al Leach of the Children's Safety Village was received.  

The SVCA Board of Directors approved the following policies: Accessibility Policy, Records Retention Policy as well as the MFIPPA Report and the Final Inventory of Programs and Services.

Environmental Planning and Regulations presented reports on the permit application and template, annual reporting, stop work orders and procedures, status of active violations and new policy planning instruments.  All were endorsed or received as appropriate.

An update was given regarding the pond at Varney Conservation Area, noting that the estimated total cost associated with reopening and operating the pond at Varney Conservation Area is $800,500. With consideration to the costs associated addressing structural deficiencies, public safety concerns, permitting and general remediation, disposal of the property should be explored.

The Board of Directors then endorsed an application made by students at the University of Guelph to designate the Greenock Swamp as a Wetland of Distinction.  One SVCA staff member was designated as a Provincial Offences Officer, and $35,000 was allocated to Durham Conservation Area for the purposes of making the site compatible with winter camping.

Hazard Classification was presented for the Durham Upper Dam, and public safety plans for Durham Lower Dam and Glen Elg were approved as presented.

To view the agenda package in its entirety, please click here.

July 18th, 2024

The Saugeen Valley Conservation Authority Board of Directors met on Thursday, July 18th, 2024 at 1:00pm. 

Bylaw Amendments and an agreement with Grey County for the provision of a pilot project pertaining to the procurement of legal services through a pilot project for assistance with Section 28 and Section 29 Conservation Act items were approved.

Environmental Planning and Regulations presented permits, and a report on the Town of Saugeen Shores' interest in implementing two-zone floodplain mapping for Southampton.  

Regarding CA Act Deliverables, the Conservation Areas Strategy, the Watershed Based Management Strategy were approved to proceed with public consultation, and the Ice Management Plan was endorsed by the Board.

Slight increases to campground fees were approved for the 2025 year.

Fulsome reports on the Durham Upper Dam and Walkerton Hydro Dam were shared, with EA recommendations stemming from both.  An update was given on the SVCA Hydrometric Network, which included both improvements and decommissioning efforts. 

The Board moved to support full transparency with applicable municipal partners through the sharing of all available documents, drawings, and reports, both historic and current, related to water and erosion control infrastructure that is deemed special benefitting.

To read the agenda package in its entirety, please click here.

September 19th, 2024

The Saugeen Valley Conservation Authority Board of Directors met on Thursday, September 19th, 2024 at 1:00pm. 

The SVCA Board of Directors approved the following policies: Confidentiality Policy, Artificial Intelligence Policy, Lands Acquisition Policy.  A Fundraising Strategy was also approved that focused on encouraging a diverse and sustainable revenue stream for the Authority.

The SVCA Pay Policy and proposed Annual Report were deferred back to staff for minor adjustment. These items will return to the Board.

Environmental Planning and Regulations permits issued for endorsement were expeditiously approved.

The meeting then moved into closed session.

To read the agenda package in its entirety, please click here.

October 17th, 2024

The Saugeen Valley Conservation Authority (SVCA) Board of Directors held a virtual meeting on Thursday, October 17, 2024, at 1:00 p.m.

SVCA General Manager and Secretary-Treasurer, Erik Downing, provided a verbal update on the lightning strike that occurred at the SVCA Administration Office on Sunday, October 6, 2024. He informed the board that the strike caused damage to both the interior and exterior of the building, with structural and electrical inspections currently underway.

The Board approved the 2025 Fee Schedule. While campground fees were previously approved, all fees were bundled for discussion. It was noted that, despite a fee review by Watsons and Associates indicating that current review fees are not covering costs, the Ministry of Natural Resources has not permitted fee adjustments related to planning or permitting since January 1, 2023. Cost of living or other fee increases are not allowed until directed by the Minister.

The Board was informed that SVCA will celebrate its 75th anniversary in July 2025, and an event planning committee has been established to coordinate preparations.

The Board also approved the Conservation Areas Strategy and Watershed-Based Resource Management Strategy, both of which had undergone public consultation as required under the Conservation Authorities Act.

The Pay Policy, which had been deferred from September’s meeting, was approved.

All permits presented by Matt Armstrong, Acting Environmental Planning and Regulations Manager, were approved, along with the new Environmental Planning and Regulations (EPR) Policies Manual. The manual outlines SVCA’s approach to reviewing planning and development applications under the Planning Act, and defines the criteria for administering regulatory responsibilities under the Conservation Authorities Act and Ontario Regulation 41/24. It is used by EPR staff for consistent review and by the public to understand policies guiding development near natural hazards.

Finally, the Board endorsed the submission of SVCA’s application to the Community Sport and Recreation Infrastructure Fund (CSRIF) for the repair and rehabilitation of recreational infrastructure at Sulphur Spring Conservation Area.

To read the agenda package in its entirety, please click here.

November 21, 2024

The Saugeen Valley Conservation Authority (SVCA) Board of Directors held a virtual meeting on Thursday, November 21, 2024, at 1:00 p.m.

SVCA General Manager and Secretary-Treasurer, Erik Downing, provided a verbal update on the lightning strike that occurred at the SVCA Administration Office on Sunday, October 6, 2024. He informed the board that the strike caused damage to both the interior and exterior of the building, and remediation is underway.

The 2025 meeting schedule of the SVCA Board of Directors was approved, as was the 2025 SVCA Budget for circulation to member municipalities.

Environmental Planning and Regulations had an update to the violations strategy, permits and 2025 fees approved.

Water Resources returned to the board for the approval of the cessation of ice management practices at the Durham Upper Dam.  

To read the agenda in its entirety, please click here.

The Saugeen Valley Conservation Authority (SVCA) Board of Directors held its Annual Meeting on Friday, January 17, 2025, at 1:00 p.m. at the Formosa Administrative Office.

SVCA is governed by a 15-member Board of Directors, with representation appointed by its municipal partners based on the population within the watershed. The Board elected its 2025 executive, with Tom Hutchinson appointed as Chair, Paul Allen as Vice Chair, Greg McLean as 2nd Vice Chair, and Barbara Dobreen recognized as Past Chair.

During the meeting, the Board took the opportunity to acknowledge long-serving staff members and directors for their dedication to SVCA. Service recognition awards were presented to Brandi Walter, Lee Watson, and Jim Leask for five years of service, Janice Hagan and Michael Oberle for ten years, and Rene Kleinecke for fifteen years. Outgoing board members Barbara Dobreen and Sue Paterson were also recognized for their contributions.

Outgoing Chair Barbara Dobreen addressed the Board, reflecting on the past year’s accomplishments and the ongoing work of SVCA. General Manager and Secretary-Treasurer Erik Downing provided his annual address, highlighting key initiatives and priorities for the coming year.

Dignitaries and officials from various municipalities and partner organizations attended the meeting or sent regards, including Kim Wingrove, CAO of Grey County; Kenneth Craig of the Municipality of Kincardine; Dave Turton of the Town of Minto; Luke Charbonneau of the Town of Saugeen Shores; and Mark Goetz of the Municipality of South Bruce. Greetings were also received from Huron-Bruce M.P. Ben Lobb, represented by Pat O’Connor. Correspondence was sent by Huron-Bruce M.P.P. Lisa M. Thompson. Conservation Ontario was represented by Angela Coleman. Grey Sauble Conservation Authority was represented by Chair Robert Uhrig and CAO Tim Lanthier, while Maitland Valley Conservation Authority was represented by Chair Ed McGugan and General Manager Phil Beard. Additional representatives included Chris Cosset of the AG Outreach Committee, Monica Morrison of Bruce County Planning, Chad Richards of the Nuclear Innovation Institute, and Carl Seider of Source Water Protection.

The Board received an update on the ongoing frazil ice situation in the Town of Durham, Municipality of West Grey. The 2025 SVCA workplan and budget were approved. Baker Tilly SGB LLP was confirmed as the auditor for 2025, and the firms Beard Winter LLP, Loucks and Loucks LLP, and Mathews, Dinsdale & Clark LLP were appointed as solicitors for general operations, with the option to engage local firms as needed. The Board also endorsed permits and received an update on active violations.

To read the agenda in its entirety, please click here.

The Saugeen Valley Conservation Authority (SVCA) Board of Directors held a virtual meeting on Thursday, February 20th, 2025, due to inclement weather.  

SVCA committee appointments were held, the results of which can be read here.

Environmental Planning and Regulations presented both a report on hearing guidelines and permits for endorsement.  Water Resources delivered a fulsome report about Special Benefitting billing performed by SVCA and went into detail regarding the billing related to the Durham Upper Dam.

The meeting then moved into closed session.

To read the agenda in its entirety, please click here.

The Saugeen Valley Conservation Authority (SVCA) Board of Directors held its regular meeting on Thursday, March 20, 2025, at 1:00 p.m. at the Formosa Administrative Office.

New staff members were introduced to the Board, including a Lands Technician, a Forestry Technician, and the Water Resources Manager filling in for a leave.

The Board received and approved the 2025 SVCA Operational Plan. General Manager and Secretary-Treasurer Erik Downing noted that revisions will be made to remove day-to-day tasks and focus on strategic deliverables.

Finance Manager Adam Chalmers presented the financial report for the period ending November 2024. He advised that the audited financial statements for 2024 will be presented at the May Board meeting.

The Board received a comprehensive Programs Report highlighting recent activity across departments. Updates included:

• Delegations to Brockton and West Grey councils

• Participation in Conservation Ontario training and attendance at Maitland Valley Conservation Authority’s AGM

• Corporate Services upgrades including a new accessible reception desk

• Water Resources work on fencing contracts, flood coordination, and preparation of the 2024 Water Quality Report

• Significant snow removal work by Forestry and Lands staff

• Successful public events hosted by Conservation Areas staff

• Additions to the SVCA vehicle fleet and the posting of a contract position in the Environmental Planning and Regulations department

The Board reviewed the minutes of the February 7, 2025 Executive Committee meeting.

The flood coordinator reported that SVCA secured $10,000 from the RBC Foundation’s Tech for Nature program. The funding enabled installation of new stream gauge equipment to improve flood forecasting and drought monitoring. The equipment has supported seven watershed condition statements with no service interruptions to date.

A verbal flood and runoff update was also provided. Although January and February saw cold temperatures and above-average snowpack, a gradual spring thaw prevented major flooding events.

Permits numbered 25-018 to 25-025 were endorsed by the Board, and staff presented the 2024 Permit Timelines and Compliance Report. Between April and December 2024, SVCA issued 234 permits, meeting 100% of required timelines under O. Reg. 686/21. Average review time was 3.69 days. Permit review fees remain a vital source of departmental revenue.

There was no correspondence presented at this meeting.

To view the full agenda or supporting documents, please click here.

May 15th, 2025

The Saugeen Valley Conservation Authority (SVCA) Board of Directors met on May 15, 2025, at the Authority’s Administrative Office in Formosa, at 1:00pm.

The Board approved the 2024 Audited Financial Statements. The audit, conducted by Baker Tilly SGB LLP, confirmed that the financial statements present SVCA’s operations fairly and in accordance with public sector accounting standards. The spring Programs Report was also received, providing updates from across departments, including recent engagement with Conservation Ontario, forestry inventory work, flood forecasting efforts, and strong public response to the Arbour Day Tree Sale and other outreach campaigns.

The Board approved the updated Environmental Planning and Regulations Policies Manual, which was revised following a public consultation period that yielded over 200 comments. The manual reflects current legislative responsibilities under Ontario Regulation 41/24 and will function as a living document, with significant changes brought forward for consultation and Board consideration. Staff also reported on enforcement activity under Sections 28 and 29 of the Conservation Authorities Act, noting that 54 active violation files are currently being managed. Two cases remain before Provincial Offences Court. In support of enforcement, the Board designated Assistant Park Superintendent Mary Lyness and Lands Technician Nicholas Kunkel as Provincial Offences Officers.

An update was provided on the installation of a new perimeter fence at Durham Conservation Area, intended to improve safety, support enforcement of closure hours, and ensure compliance with day-use permit requirements. The Board was also informed that SVCA will place annual access passes at local libraries to support equitable access.

The Board discussed the future of Varney Conservation Area following a unanimous recommendation from the Property and Parks Committee to dispose of the property. After extensive discussion, the Board directed staff to proceed with exploring the disposal. This will include legal review, regulatory coordination, updated appraisal, and public engagement through meetings and communications. 

To receive the agenda package please email: publicinfo@svca.on.ca

July 17th, 2025

The Saugeen Valley Conservation Authority (SVCA) Board of Directors met on July 17, 2025, at the Authority’s Administrative Office in Formosa, with hybrid attendance available.

The Board received a delegation from community member Dan Timbers regarding the future of Varney Conservation Area. Timbers reported that a local meeting had taken place, with participants expressing interest in enhancing the area and exploring options such as fundraising, partnerships, or charitable status to support ongoing maintenance or acquisition.

The General Manager presented the SVCA Operational Plan, confirming that Hearing Training was complete, low water response measures were underway, and a Critical Failure Plan was in progress. A clarification was provided that staff are not undertaking upgrades at Varney Conservation Area, which remains under standard maintenance as a non-revenue park.

The Programs Report was presented, with several Directors expressing appreciation for staff contributions to conservation and outreach efforts. 

The Board received a presentation from Jenn Goertzen of Ward and Uptigrove on the SVCA Organizational Health and Safety Redevelopment Project. Deliverables include an updated employee handbook, new standard operating procedures, and other supporting documents. The importance of assigning a single administrative owner for record-keeping and consistency with accessibility and language standards was emphasized. Directors noted the significance of clear, accessible policies and reiterated that health and safety is a shared responsibility.

The Board endorsed 56 permits issued between May 1 and July 2, 2025. Questions were raised about processing timelines, permit refusals, and the absence of township names in the report. Staff clarified that SVCA’s new content management system references municipalities and improves departmental efficiency. It was also confirmed that staff do not have authority to refuse permits—such decisions rest with the Board.

The Board approved the development of a new 20-year Forest Management Plan. A demonstration of the new Collaborative Water Data Viewer was given. Developed by the Upper Thames River Conservation Authority and accessed via the Western Ontario Data Hub, the tool allows public and municipal users to view real-time water level, temperature, and precipitation data from SVCA’s hydrometric network. Municipal staff training and data expansion are planned.

The Board was informed that a renewed agreement with the Saugeen Valley Children’s Safety Village is being finalized in advance of the current agreement’s expiration.

The Board entered a closed session to discuss matters related to potential litigation and negotiation strategy. Upon return to open session, the Board passed a motion to proceed as directed.

The meeting adjourned at 4:00 p.m.

To receive the agenda package please email: publicinfo@svca.on.ca.

September 18th, 2025

The Saugeen Valley Conservation Authority (SVCA) Board of Directors met on September 18, 2025 at the Authority’s Administrative Office in Formosa, with hybrid attendance available.

The Board opened with a land acknowledgement and brief staff introductions, welcoming a Resources Information Technician contractor and a permanent Forestry Technician.

The minutes of July 17, 2025, including the Special Hearing Training meeting, were adopted. No declarations of pecuniary interest were made.

A delegation led by Sofia Ramirez presented concerns regarding fencing and access at McGowan Falls in the Municipality of West Grey, citing accessibility, consultation, and fee issues. During discussion, staff clarified that the Durham Conservation Area fence project was completed in summer 2025, funded entirely through campground revenues with no levy contribution, and undertaken within SVCA’s authority under Ontario Regulation 688/21. Staff noted that passes are available online, at the Formosa office, and at the Durham CA gatehouse. Directors also heard that large stones placed above the dam formed part of an engineer-recommended safety plan and that the buoy line was adjusted to improve safety.

The General Manager presented the SVCA Operational Plan, confirming completion of 2024 performance evaluations, ongoing Amish and Mennonite outreach, and schedule adjustments within Water Resources following the manager’s return from leave.

Under the Programs Report, appreciation was extended for the organization of SVCA’s 75th Anniversary celebration and the official opening of the new Formosa Conservation Area, both well attended by dignitaries, former staff, and stakeholders.

The Board endorsed a preliminary approach to the 2026 budget, approving an increase of up to 6 percent as a starting point for staff. Discussion highlighted that this is the lowest proposed increase in five years, requested a plain-language explainer on the Modified Current Value Method for municipal communications, and clarified Forestry’s mixed funding that represents both Category 1 services on conservation lands and self-generated revenue from landowner services.

The Board accepted the Greenland Consulting Engineers study for specific areas of Southampton and adopted the Two-Zone Floodplain Management Concept for those areas, to take effect once the Town of Saugeen Shores completes Official Plan and Zoning By-law amendments. Directors noted the policy shift from a single restricted zone to a two-zone model that distinguishes prohibited floodway areas from conditionally developable flood fringe areas, within a boundary defined by the Town.

The Board endorsed permits 25-102 through 25-175 as approved by staff. The 2026 campground and related fee schedule was endorsed. RKS Electric was awarded the Hydro Expansion Project at Durham Conservation Area. 

The Board moved into closed session to discuss matters relating to identifiable individuals. 

To receive the agenda package please email: publicinfo@svca.on.ca 

October 16th, 2025

The Saugeen Valley Conservation Authority (SVCA) Board of Directors met on October 16, 2025, at the Authority’s Administrative Office in Formosa, with hybrid attendance available.

The meeting opened with a land acknowledgement read by Director Kevin Eccles.

The agenda was adopted as amended, and the minutes of the September 18, 2025, meeting were approved. No declarations of pecuniary interest were made.

Under General Manager Reports, an update on the Operational Plan confirmed that discussions with the Kincardine Cross Country Ski Club’s new executive are progressing positively. Staff reported that unauthorized work at Stoney Island Conservation Area had been remediated with minimal cost and that reviews regarding Varney Conservation Area and the Children’s Safety Village agreement remain ongoing.

It was noted that Corporate Services continues to experience staffing pressures due to vacancies, with a retired staff member returning part-time to assist. Interviews for remaining vacancies are underway. Discussion followed regarding Directors’ requests for permit information within their municipalities; legal counsel cautioned this could create conflicts with statutory obligations. Directors were reminded they may recuse themselves from hearings if they choose to receive such information. Concerns were also raised about the efficiency of monthly permit endorsement.

Under the 2026 Budget Update, Directors discussed the timing of budget presentation and municipal communications. Staff confirmed that the full draft budget would be presented in November, alongside a communications toolkit to assist Directors in their council discussions. The ongoing provincial fee freeze on Environmental Planning and Regulations was noted, and staff confirmed the 2026 Fee Schedule, excluding campground fees and frozen EPR rates, will be presented in November. Clarification was provided that the SVCA budget is approved by a weighted vote of the Board and does not require municipal council endorsement.

The Board endorsed permits 25-176 through 25-214 as approved by staff. During discussion, Directors expressed concern over the endorsement process, observing that permit approvals are operational rather than governance matters. Staff confirmed that preparation time is minimal and will review legislative requirements related to reporting.

The Board approved a continued cessation of winter operations at Durham Upper Dam on an indefinite basis, following engineering and safety recommendations. Staff will continue working with the Municipality of West Grey through the Class Environmental Assessment to identify long-term solutions. Directors discussed the significant safety risks associated with iceload and potential structural failure, with estimated damages between $3M and $30M and potential loss of life. It was noted that the Ministry of the Environment had determined recent remediation costs did not meet thresholds for financial assistance.

The Board also approved proceeding with Option 2 (Full Membership) to establish SVCA’s Water Response Team under the provincially mandated Low Water Response Program, noting that quorum will be based on mandatory membership. Staff clarified that the program facilitates coordination between the Province, municipalities, and stakeholders during drought conditions. Although the program is no longer provincially funded, it remains a mandatory component under Ontario Regulation 686/21.

With no further business, the meeting was adjourned at 3:16 p.m.

To receive the agenda package please email: publicinfo@svca.on.ca

November 20th, 2025

The Saugeen Valley Conservation Authority Board of Directors met on November 20, 2025, in Formosa, with hybrid participation available. The meeting opened with a land acknowledgement read by Director Bud Halpin. The agenda was adopted as amended, minutes of the October meeting were approved, and no declarations of pecuniary interest were made. Directors were introduced to a new Corporate Services staff member.

The Board received a delegation from Michael Bayer regarding concerns about the Huron-Kinloss flood mapping project, including issues related to provincial shoreline directives and a petition submitted to the Legislature. Mr. Bayer was thanked for his presentation.

Staff reported that the 2026 Budget Communications Toolkit has been circulated to support consistent discussions with member municipalities. The Board approved the 2026 draft budget in principle, including the allocation of $84,000 from Category 1 reserves to reduce apportionment to 1.6 percent. Directors discussed reserves, provincial restructuring conversations, and the distinctions between Category 1, 2, and 3 program funding. 

The Board approved amendments to the 2026 Fee Policy and updated fee schedules, noting that Environmental Planning and Regulations fees remain frozen by the Province. Corporate Services presented financial statements through June 2025 and confirmed that additional reporting will continue as staffing capacity stabilizes.

Updates were provided on the SVCA Operational Plan, communications metrics, and recent permitting activity. Directors discussed the Province’s proposed restructuring of conservation authorities and were advised that correspondence to municipalities will follow to support their submissions to the Environmental Registry.

The Board approved proposed updates to the Huron-Kinloss regulation mapping, developed through federal funding and extensive public engagement. Staff confirmed that the updates result in a net reduction of regulated land and replace Screening Areas with more precise Regulated Areas. Directors discussed provincial requirements for shoreline management, including the additional fifteen metres on dynamic beaches, and staff clarified that SVCA does not mandate contractors and does not control provincial shoreline directives.

Staff reported 44 active violation files, down from 54 in April, with most cases in lower-risk categories. Directors requested plus/minus values in future reporting and noted interest in addressing repeat offences should the Board direct a policy review. Staff emphasized a preference for voluntary compliance, as hearings and court processes are costly.

The 2024 Water Quality Annual Report was presented. Staff noted that exceedances reflect individual sampling moments and that long-term data is essential for identifying trends. Directors asked about potential sources, and staff confirmed that point-source evaluation could occur with additional resources.

The meeting adjourned at 3:17 p.m.

To receive the agenda package please email: publicinfo@svca.on.ca